Fuel Tax Reporting
Your quarterly fuel tax return, calculated and filed on time, with figures reconciled in case of an audit.
- Documents
- 4 required
- Family
- Transport permits
- We work in
- English and Spanish
FUELWhat it is
Fuel taxes are owed on the fuel your commercial vehicle consumes in each state. The quarterly return compares two figures for each jurisdiction: miles driven and gallons purchased.
That comparison determines the balance due or the credit in your favor. Accuracy is essential: the return is the first document a state reviews in an audit, and errors compound from one quarter to the next.
What our service includes
- Mileage by state compiled from your trip records or ELD reports
- Fuel purchase summary by jurisdiction
- Net tax calculation: balance due or credit
- Quarterly return filed with your base state
- Discrepancy review before filing
- Catch-up filing of past-due quarters, in order
- Returns and supporting records kept on file for audits
You need it if
- You hold an active IFTA license
- You operated in more than one state during the quarter
- You have unfiled quarters outstanding
- You prefer to rely on a specialized team for the calculation
What we do
- 1We verify that the filing applies to you before any charge.
- 2We send you the exact document list, with no surprises.
- 3We prepare and submit the file to the agency.
- 4We track its status and notify you as soon as there is a response.
Required documents
- Miles driven by state for the quarter
- Fuel purchase receipts or fuel card report
- IFTA license number
- List of vehicles in operation
How long it takes
Filed within the quarterly deadline, provided we receive complete data on time.
If this filing does not apply to you, we will tell you.
Frequently asked questions
What happens if I file late?
A penalty plus interest on the balance due applies, and repeated late filings can lead to suspension of your IFTA license.
Can the return result in a credit?
Yes. If you bought fuel in states with a higher tax rate than the states where you drove the miles, the result is a credit.
Can I use my ELD data?
Yes, and it simplifies the process considerably. Send us the mileage report from your device and we will reconcile it with your fuel purchases.
Can you bring past-due quarters up to date?
Yes, it is one of our most frequent requests. We reconstruct the outstanding quarters and file them in order.
You might also need
View all twelve services
IRPApportioned Plates
Interstate plates issued under the International Registration Plan (IRP). One registration lets you operate in multiple states, with fees based on the miles you run in each.
IFTAIFTA
A single license to report fuel tax for every state you operate in, instead of a separate permit for each one.
PERMITSTrucking Permits
State, trip and fuel permits so your truck operates legally in every state on its route, in addition to IRP and IFTA.